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Inventory Assistant

Job Description 

Title: Inventory Assistant   

Reports to: Finance and Admin Director  

Job Purpose 

Rwanda Ultimate Golf Course is a private company created to position Rwanda as the best golfing destination in Africa and one of the greatest in the world. The first project of Rwanda Ultimate Golf Course, to reach this goal, is the Kigali Golf Resort & Villas. The golf course is a real estate masterpiece designed by the worldwide famous Gary Player. The facility will also include a five-star Clubhouse and other amenities.  

We are looking for a highly capable Inventory Assistant to manage our stock inventory. He/ She will be analyzing supply chain data to ensure stock availability, tracking shipments, overseeing inventory audits, maintaining reports of purchases and pricing, placing purchase orders, transferring stock, and maintaining purchase and pricing reports. 

To ensure success as the Inventory Assistant, He/ She should possess extensive knowledge of inventory management and experience in a related industry.  

An accomplished Inventory Assistant will be someone whose expertise translates into optimally maintained stock levels. 

To be successful in this role, he/she should be familiar with supply chain procedures and have good communication skills to interact with vendors, clients, and internal teams.  

Ultimately, he/she will increase profitability and effectiveness by maintaining optimal stock levels of quality products at all times. 

Inventory Assistant Key Responsibilities: 

  • Forecast supply and demand to prevent overstocking and running out-of-stock. 

  • Enter purchase details (vendor information, invoices, and pricing) into internal information system databases on a daily/weekly/monthly basis. 

  • Place orders to replenish merchandise as needed. 

  • Track shipments and address any delays. 

  • Oversee the storage of products, particularly fragile items. 

  • Evaluate suppliers’ offers and negotiate profitable deals. 

  • Perform regular inventory checks and monthly audits. 

  • Liaise with warehouse staff and other internal teams to test products’ quality (status upon delivery and storage conditions); 

  • Keep updated inventory records (including daily orders and shipments). 

  • Ensure purchases do not exceed budget. 

Required skills. 

  • Proven work experience as an Inventory Assistant, Inventory Manager, or similar role. 

  • Good understanding of supply chain procedures. 

  • Proficiency in inventory management software and information systems.  

  • Active participation in inventory checks and audits. 

  • Excellent organizational skills. 

  • Good communication and negotiation abilities. 

  • Bachelor's degree in logistics, Business Administration in Accounting, or a related field preferred. 

  • A minimum of three (3) years experience as an Inventory Assistant or Stock Controller in a similar industry. 

  • In-depth knowledge of inventory management principles and best practices. 

  • Extensive experience in supply chain data analysis. 

  • Great analytical and problem-solving skills. 

  • Superb negotiation, collaboration, and communication abilities. 

  • Exceptional organizational and time management skills. 

Personal Skills and General Competencies 

  • Strong attention to detail to prevent errors in tracking and documentation. 

  • Efficiently prioritize tasks to manage multiple responsibilities simultaneously. 

  • Clear and effective communication with team members, suppliers, and other stakeholders. 

  • Collaborate with colleagues to streamline inventory processes. 

  • Willingness to learn and implement new inventory management systems.  


  • Fluency in English is required, both oral and written. 

  • Fluency in French will be an asset. 

Required documents: 

  • A detailed CV with 3 contacts of professional referees. 

  • A one-page cover letter with a motivational statement about the responsibilities and requirements for this position. 

  • Copies of academic degrees, professional training certificates, and other relevant training certificates 

  • Copy of Rwanda National ID 



  • The deadline for submitting applications is 9th Feb 2024 at 17:00 hrs. Kigali time. 

  • All applicants should submit their zipped documents to 

  • Only selected candidates for interview will be contacted. 

  • All unzipped documents will be automatically disqualified. 

  • All applicants must be Rwandans.  

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